Terms and Conditions: NZAPS Annual Scientific Meeting (22-23 August 2025) and “Ask the Masters” Workshop (21 August 2025) Queenstown, New Zealand
Attendance
Limited to registered Surgeons, RMOs, Registrars, Plastic Surgery Trainees, Allied Staff, Medical students. Trade Exhibitors and Sponsors should contact the Conference Organiser for registration information. The Organising Committee reserves the right to refuse any registration at their discretion.
Attendance is in-person only, there is no remote option and sessions will not be livestreamed or recorded. Day only registration is not available for the Meeting.
Workshop
The NZ Board of Plastic and Reconstructive Surgeons has sponsored the workshop on Thursday for New Zealand based (SET) Trainees free of charge. All others may attend this workshop, however, a registration fee for this half day workshop will apply.
Payment
All fees are in New Zealand Dollars. Payment will be accepted by credit card (Visa or Mastercard only), internet banking or international bank transfer. Standard fees will apply from 1 June 2025 and will be applied to registrations which remain unpaid. Registration must be paid prior to the commencement of the event. All Free Paper and Poster Presenters must be registered and attend the ASM in person.
Delegate fees in compliance with NZ Tax Law include 15% GST.
Cancellation Policy
Any cancellations or alterations should be put in writing (email) to the Conference Organiser. Cancellations made up to 1 July 2025 will be refunded less admin fee of NZ$100.00. No refunds (including social event tickets) will be made for cancellations from 2 July 2025 onwards.
Refunds cannot be made due to travel delay or disruption. The event WILL NOT be livestreamed. If for any reasons beyond the control of the organisers, the conference is cancelled, registration fees will be refunded after deduction of expenses.
Social Functions / Programme
Where social functions are included with registration, delegates must indicate their attendance. Functions will be closed off once maximum numbers have been reached.
The Meeting Dinner is limited in number of attendees and excluded from the registration but may be purchased as a separate ticket.
Special diets may attract an additional charge. Conference Organisers reserve the right to change the programme without notice.
Accommodation
Accommodation is booked directly with the hotel (see accommodation section). The delegate should note the cancellation policy for their chosen hotel when making the direct booking. It is the attendees responsibility to notify the hotel directly of any changes to bookings. Please note that accommodation at the venue is always in high demand during ski season.
Insurance
Registration fees do not include insurance of any kind. It is strongly recommended that at the time you register for the conference and book your travel you take out an insurance policy of your choice. The NZAPS, and Conference Organisers cannot take any responsibility for any participant failing to arrange their own insurance.
Disclaimer of Liability
The Organising Committee, including the NZAPS, and Conference Secretariat, will not accept liability for damages of any nature sustained by attendees or loss of or damage to their personal property as a result of the conference or related events.
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